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RULES GOVERNING ENTRIES FOR THE WELLINGTON EISTEDDFOD

Please read all rules carefully. Failure to adhere to these conditions may result in disqualification or withholding of prizes. The decision of the society in all questions of dispute arising out of, or not providing for these rules and conditions, shall be final. All entries received are subject to this decision, which shall be subject to any appeal at law; such as would be contrary to the spirit of friendly competition upon which the Eisteddfod is based. All competitors, teachers, parents and guardians are bound by the rules governing entry and competition as set out below.

1. Definitions:

AMATEUR:

Any person who does not derive nor has ever derived his or her main income or a substantial income as a teacher and/or performer in the particular category of performing arts for which he/she wishes to enter.

RESTRICTED:

Any person who has not won a first place in a class of that description (regardless of age) at any eisteddfod in the previous 36 months, up until the closing date of entries. E.g. “Classical Ballet Solo - Restricted” is open only to a competitor who has not won a 1st place in a class described as “Classical Ballet Solo” in the previous 36 months. The competitor could however enter a class titled “Demi-Character Solo -Restricted”.

BEGINNERS / NOVICES:

are defined as competitors who have been receiving tuition for less than eighteen (18) months.

SOCIETY

shall mean the Wellington Eisteddfod Society Inc.

2. This competition is open only to AMATEURS except where otherwise stated. (See Rule 1 for definition).

3. Entries:

Entries close 3rd June 2021
NO LATE ENTRIES WILL BE ACCEPTED
Full payment for entries must be received at time of entry
Enter online at http://www.stardom.com.au
An Administration Fee of $3.00 will be included on every entry invoice issued through STARDOM. All entries will be processed through this program.
Please check your entry invoice very carefully to ensure there are no missed or incorrect classes.
Payment to be made via credit card

Notification of programme details will not be given unless a programme is ordered through STARDOM on Extras page.
A fine of $10.00 will apply to incorrect entries. Entries will not be recorded until the fine is paid.
No refund will be made for any entry fee paid after the entry has been accepted.
No entry will be accepted from a competitor who is, or was, during the last six (6) months, receiving tuition from the adjudicator for that section.

4. Places and Prizes:

The Society invests the adjudicator with the authority to withhold or alter places or prize money where he or she is of the opinion that sufficient merit has not been displayed. The adjudicator will explain the reasons for such a decision in giving the results of the class.
Places may be given by the adjudicator, but prizes and places will be given as follows:-

Senior prizes and all Championships will be awarded on the following scale:

1 to 3 entries in class 1^stprize

4 to 5 entries 1^st& 2^nd prize

6 or more entries 1^st, 2^nd& 3^rd prize

Prize monies may be altered if insufficient entries are received, or if classes are combined.

5. Copyright Requirements

Except where a Licensed Copy has been obtained, competitors are responsible for ALL royalty & copyright payments and liabilities (if any).
Any music taped from copyright is the responsibility of the competitor and not the Eisteddfod Society.

6. Adjudications:

The adjudicator’s decision is final unless a protest is lodged under Rule 7, in which case the decision of the protest committee will be final.
No competitor, teacher, parent or relative of a competitor may approach the adjudicator. Any communication must be through the Section Registrar.
A report will be available after completion of the class at the results table. Only the competitor, parent or teacher may collect and sign for the adjudication sheet.

7. Protests:

Any protest must be lodged verbally to the session registrar within ten (10) minutes of the adjudicator’s decision, followed by a written explanation outlining the reasons for the protest before the end of the session, and must be accompanied by a deposit of ($10) ten dollars. The protest will be heard by the Section Registrar and one other member of the Eisteddfod Society. Should the protest be upheld, the deposit will be returned.

8. The chairperson is in control of each session. Any requests MUST go through the Section Registrar.

9. Prompting:

No prompting is permitted (except by the adjudicator) during a performance. Non-compliance of this rule will result in the competitor being disqualified. Only competitors appearing in each section will be allowed backstage except with prior approval from the stage manager. No teachers allowed backstage.

10. Accompaniment:

There will be no official accompanist, however individual competitors may provide their own. In addition, some local accompanists can be obtained by phoning the Vocal & Instrumental Registrar. Recorded accompaniment will be accepted.(CDs).

11. Groups:

A choir, group or duo is one competitor.
Groups shall consist of a minimum of (4) four performers, unless stated otherwise.

12. Age limit:

The competitor’s age is recognised as at the opening date of the eisteddfod. Date of birth must be stated on the entry form where age limits apply. The Society reserves the right to ask for proof of age. Where competitors of different ages compete together, the age limit or school year for entry is determined by the oldest competitor.

The age of the group members will be as at 1 January. This rule does not apply to solos, duos and trios where the age is as at the commencement of the eisteddfod (15th July)

13. Championships:

There must be (2) two or more competitors in a championship for these classes to be held. If there is only one competitor on the day prize money may be reduced
For specific requirements regarding entry to championship classes, please refer to the relevant sections of the syllabus.
Competitors must complete qualifying conditions.
Performances out of section which receive adjudication only, will count towards eligibility for a championship.
Trophies for all championships will be presented at the conclusion of the championship.

14. Perpetual Trophies

Perpetual trophies will remain with the Society for public display at the Wellington Civic Hall.

15. Performing out of section:

Competitors performing out of section will be at the discretion of the registrars. The competitor will be ineligible for a place or prize, but may receive adjudication.

16. Time limits:

Competitors must comply with the times stated. Adjudication after the time has lapsed will be at the discretion of the adjudicator.

17. Rehearsals:

No rehearsals are allowed on stage during the eisteddfod without prior consent from the registrar.

18. Camera, Tape or Video Recording:

Due to Child Protection Legislation, NO person shall be allowed to use photographic or video equipment, including mobile phones, inside the venue, except the professional video and photographic operators appointed by the committee.

19. Mobile phones and pagers are to be on silent or switched of his hall.

General:

Competitors compete strictly at their own risk. No responsibility will be taken for any accident, injury or loss of property. This includes all people present as well as competitors.
While all care has been taken in compiling this Syllabus, the Committee reserves the right to rectify any errors or omissions that appear.
The Society reserves the right to refuse an entry, to cancel or combine any class if there are less than (3) three competitors, or to split a class if deemed too large.
Competitors are required to keep a copy of their entry form or a record of section entries.
Special Needs competitors are encouraged to enter. Please advise the Eisteddfod Society of any requirements when entering.
NO competitor is permitted backstage unless permission is given by the stage manager.

Rules for the Dance Section

Please read the general rules set down at the front of the syllabus, as they also apply to this section. Failure to adhere to these rules may result in disqualification.

1. Entries: Close 4th June 2021

Final date for entries is 4th June

NO LATE ENTRIES WILL BE ACCEPTED. Payment for entries must be made at time of entry

Enter online at: http://www.stardom.com.au

2. CDs:

A modern sound system is provided for the playing of CDs. No other equipment will be permitted.
No other person may approach, interfere with, or operate the official equipment. All requests regarding the playing of CDs are to be made through the Session Registrar.
All music must be handed in at the results table three classes before the class. It is preferred that all music be submitted at the beginning of each session.
ONE dance only on each CD and clearly marked with the competitors name, class and number. No stickers on CD's as interferes with equipment
Music MUST be recorded in STEREO. Please DO NOT use CD-RW.
ALL competitors MUST have a backup CD.
CDs for championships should consist of two (2) separate, clearly marked CDs for each routine.

3. Dance Performance Time Limits:

Time limits need to be strictly adhered to. Penalties will be enforced.

10 years & under 2½ minutes

Song and Dance 4 minutes

All other solos 3 minutes

Duos/Trios 3½ minutes

Groups 4 minutes

4. Duplicate Performances

No competitors may perform the same item in more than one class, including championships.
Competitors performing in any duo or trio may perform in a maximum of two different items within the same class.

5. Championships:

There must be two (2) competitors entered for championship classes to be held. If one (1) competitor only performs on the day, prize money may be reduced

Alternatively, this competitor’s entry fee will be refunded and the Championship will not be held.

6. Groups:

Groups shall consist of a minimum of (4) four dancers.
The age of group members will be as at 1^st January 2021 This rule does not apply to solos, duos and trios where the age is at the commencement of the eisteddfod, 15th July 2021

7. Improvisations:

In all improvisations, the music will be selected by the adjudicator. The time per dance will be approx. 1 minute for 12 years & under and approx. 1½ minutes for 13 years and over.
Age groups may be combined or split at the discretion of the committee.
Competitors are to perform in a plain coloured leotard ONLY. No costume leotard e.g. hair pieces or sequined leotard is to be performed in.
Only competitors are allowed in confinement room during these classes.

8. STAGE / CURTAIN INFO

The stage area will be covered with tarkett dance floor. No resin or glitter is permitted.
Curtains will be used for Junior groups only.

9. Any competitor, 12 years & under, who leaves the stage in the midst of performing will be permitted to return to the stage to continue but will be ineligible for a prize or place.

10. Adjudicators have the power to stop a dance performance if the lyrics, dress or choreography are considered inappropriate, or dance practice is not safe. Stockings should be worn by all females 11 years and over under costumes consisting of dresses, leotards, briefs and shorts.

11. General:

Any dancer who has been taught or coached by the adjudicator six (6) months prior to the eisteddfod shall be ineligible to compete.
Classes will be combined and prize monies changed if deemed necessary.
NO competitor is permitted backstage unless permission is given by the stage manager.
Dressing rooms are mixed gender. Male, female and disabled bathrooms may be used if this is not suitable. Pop up hanging tents are also available.

12. Dance Groups:

Dance studios can enter a maximum of two (2) entries in each group class Unless there is no class for that age group. ie no 10 & under Hip Hop and studio already has two 12 & under Hip Hop groups. Studio may enter 2 under 10's and 2 under 12's but must specify this when

Dance Adjudicator: TBA

Dance Registrar:

Naomi Jeffery 6845 3738 AH or 0409 719 731

Email: naomi.trp@bigpond.com

General Eisteddfod Enquiries

Phone: (02) 6845 4434