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Please note that arrangements for this event do not follow the standard Hamilton Eisteddfod format. This document describes the modified event, including the Competitor Conditions which apply.

All competitors in this event are required to read this document prior to entering the competition.

Entries open on Monday 19^th July 2021. Entries close at midnight on Thursday 29^th July 2021.

PIANO & STRINGS EVENT 2021 OVERVIEW

The Hamilton Eisteddfod will hold a 2 day Piano & Strings Event in August 2021 at the Hamilton Performing Arts Centre. Competitors are able to enter selected piano and string sections.

TIMETABLE:

The piano sections will take place over three sessions on Monday Aug 30^th and the string sections will take place over two sessions on Tuesday Aug 31^st

COMPETITOR CONDITIONS:

It will be a COVID19 safe event and held within Victorian Government COVID19 guidelines. Everyone is expected to follow COVID19 regulations including mandatory contact tracing using a QR code.

ENTRIES:

Entries open on Monday July 19^th 2021 at 9:00 Am and close midnight Thursday July 29^th 2021
The age on the 1^st of January of the current year shall be deemed the age of the entrant.
For Education schools a tax invoice is generated upon entry and payment is to be made within 30 days. Schools need to put school email address when entering not teacher’s email.
Fees are payable to the City of Hamilton Eisteddfod. Competitors are not entitled to any refund of fees unless the event is cancelled by the Hamilton Eisteddfod at which time the Committee will issue refunds for all competitors minus a $5 administration fee.
The Eisteddfod cannot be responsible for entries lost through failed electronic transmission or incorrectly submitted online via the STARDOM database. No entry will be accepted unless processed online with full payment.
A confirmation email will be sent to the competitor and it is their responsibility to confirm all the details of the entry are correct. Responsibility for correct entry rests with the entrant.
Dates, session times and running sheets will be available on the Hamilton Eisteddfod website once the program is finalised.
There will be an option to purchase tickets at the time of entry on Stardom. A session will be $8 and a daily ticket will be $20.
LATE ENTRIES will NOT be accepted past the closing date for the 2021 competition.
Prize money: 1^st $15 2^nd $5.Crit sheets will be available.

MUSIC CONDITIONS:

Competition sections available will be published on our website and on Stardom (after entries open).
Competitors must report to the Registration desk (located in the front foyer) prior to the start of each session.
TIME LIMITS will be adhered to. In Music unless otherwise stated all time limits will be 4 mins.
Competitors acknowledge that they compete at their own risk.
A COPY OF EACH PIECE OF MUSIC, preferably a full score, not set parts, must be handed in to the Registration Desk for the Adjudicator before the commencement of the sessions for piano and Strings. THE COPY IS TO BE MARKED WITH SECTION NUMBER AND COMPETITOR NUMBER.
A student may enter in only two consecutive grades of Music in the current Eisteddfod.
There should be a BAR NUMBER AT THE BEGINNING OF EACH LINE OF MUSIC.
COPYRIGHT: Competitors must use original music or have permission from the relevant owners of copyright to make and use any copies of music in the Eisteddfod. If competitors use photocopied works or copies of sound recording they must warrant they have secured permission from the relevant owners of copyright to make the photocopy or copy. The photocopy will be destroyed by the Eisteddfod committee after use. Schools may use “AMCOS” stamped photocopies as per AMCOS agreement. Each entrant will be required to complete Copyright permission Forms 1, 2 & 5 as part of the STARDOM online entry process. Hamilton Eisteddfod holds an APRA licence.
There will not be an Official Accompanist. Competitors are to provide their own accompanist.

ADJUDICATORS:

19 Communication with the adjudicator whether by competitors, teachers or interested parties during the competitions is prohibited.

20 The Committee reserves the right to use a substitute adjudicator in any section.

21 The adjudicator reserves the right to withhold any prize where insufficient merit has been displayed.

22 Competitors who do not adhere to the conditions set out in the schedule for their section will not be eligible to receive prize money and/or trophies in that section.

STAGE RULES:

23. To obtain a teacher/coach pass to remain backstage, a current VIT (Victorian Teacher’s Registration) or equivalent or a Working with Children Check needs to be presented to the Secretary’s Desk for a pass to be issued. A limit of three teacher’s passes for each school will be allocated. The pass needs to be prominently displayed and will entitle the teacher to free admission to the auditorium. A coach’s pass will not entitle the holder to free admission to the auditorium. (A coach is an individual who is assisting a performer where no teacher is available.)

RECORDING OF PERFORMANCE & MEDIA USE:

24. The use of any digital devices including mobile phones, cameras or video cameras by members of the audience during competition is prohibited. Offenders may be removed from the auditorium. The Committee reserves the right to record, photograph, broadcast and /or telecast any part of the competition.

25. The Committee reserves the right to have present, on occasions, Media Photographers, or Official Photographers and to photograph items for the purpose of publicity and use such for promotional purposes at any time. Winners’ names may be made public to the local media.

26. Authorised Photographers may be present filming and photographing the performances for sale to the parents or competitors. Entry to the Eisteddfod is subject to the approval of this happening.

RIGHTS OF THE COMMITTEE

27. The Committee reserves the right to cancel or otherwise amend sections if insufficient entries are received.

28. The decision of the Committee in all questions and disputes arising out of or not provided for by these conditions shall be final. All entries are received subject to this proviso and shall not be subject to any appeal at Law.

29. Excluding the Competition Schedule and Running Sheet, the copying by any means of any Hamilton Eisteddfod Inc. publication is not permitted without the written permission of the Committee.