GENERAL
CONDITIONS FOR WIMMERA MUSIC EISTEDDFOD
Please note
that changes have been made for 2019 and read carefully.
ENTRIES:
1. Entries close Friday 31st May 2019. Entries must be
submitted on the STARDOM online competition database on or before midnight Friday
31st May 2019. All entries must comply with the general competition rules
at the time of entry.
2. The age on the 1st January 2019 shall be
deemed the age of the entrant.
3. For Education schools a tax invoice is generated upon
entry and payment is to be made within 30 days. Schools need to put school
email address when entering not teacher’s email.
4. Fees are payable to the Wimmera Music Eisteddfod.
Competitors are not entitled to any refund of fees.
5. The Eisteddfod cannot be responsible for entries lost
through failed electronic transmission or incorrectly submitted online via the
STARDOM database. No entry will be accepted unless processed online with full
payment.
6 A confirmation email will be sent to the competitor and it
is their responsibility to confirm all the details of the entry are correct.
Responsibility for correct entry rests with the entrant.
7. Dates, session times and running sheets will be available
on the Wimmera Music Eisteddfod website once the program is finalised.
8. When entering duets, duos or trios, the name of each
competitor must be given at the time of entry or entries will not be
accepted.
9. No item (by a competitor or group) is to be performed
again in another section. A competitor may compete in more than 1 duet, duo or
trio per section, so long as the partners change for each item.
10. LATE
ENTRIES will NOT be accepted past the due date for the 2019 competition. Please note that no
late entries will be accepted after Friday 31st May 2019.
COPYRIGHT:
11.The Wimmera Music Eisteddfod
is a member of AESA and covered under the blanket licence with the four music
copyright societies APRA, AMCOS, PPCA and ARIA for competition.
The licence covers everything
from live performances of copyright musical works, the playing of copyright
sound recordings as backing tracks, Print Music and Photocopying etc.
11.1: Each entrant will be
required to complete Copyright permission forms as part of the STARDOM online
entry process.
11.2: A photocopy must be
provided for the adjudicator but will be destroyed by the committee after use.
The copy must be marked with the section number and competitor number. There
should be a bar number at the beginning of each line of music.
ADJUDICATORS
12. Communication with the adjudicator whether by
competitors, teachers or interested parties during the competitions is
prohibited.
13. The Adjudicators decision shall in all cases be final and
no correspondence shall be entered into.
14. The
adjudicator reserves the right to withhold any prize where insufficient merit
has been displayed.
15.
Competitors who do not adhere to the conditions set out in the schedule for
their section will not be eligible to receive prize money and/or trophies in
that section.
GENERAL
ADVICE
16. Competitors must report to the Registration desk (located
in the front foyer) prior to the start of each session.
17. TIME LIMITS will be adhered to at all times. Unless otherwise
stated, the time limit will be 4 mins. Performance time is taken from the start
of correct music. Competitors exceeding time limits for their section may be
penalised. For example the may get a critique from the adjudicator but be
ineligible for prizes.
18. No music rehearsal or practice is permitted on the stage
or on the piano prior to the commencement of the Eisteddfod. Any entrant or
entrants not observing the condition will be automatically disqualified.
19.
Competitors acknowledge that they compete
at their own risk
MUSIC CONDITIONS
20.
TUNING for instrumental group sections shall be allowed on stage, for a maximum
of 2 minutes for groups of less than 15 competitors, and a maximum of 5 minutes
for groups comprising 15 or more competitors.
21.
A stage plan is needed for all orchestral and band sections stating number of
chairs, music stands required and layout. The plan is to be handed in at
registration labelled clearly with Section and Competitor numbers. It is a competitor’s
responsibility to bring their own music stands if required.
22.
A COPY OF EACH PIECE OF MUSIC, preferably a full score, not set parts, must be
handed in to the Registration Desk for the Adjudicator before the commencement
of the sessions for piano, instrumental, vocal and choral. THE COPY IS TO BE
MARKED WITH SECTION NUMBER AND COMPETITOR NUMBER.
23.
A student may enter in only two consecutive grades of Pianoforte in the current Eisteddfod.
24.
Competitors are not permitted to repeat a piece that has received them a 1st placing in any previous years at the Wimmera Music
Eisteddfod.
25. There should be a BAR NUMBER AT THE BEGINNING OF EACH
LINE OF MUSIC.
26. An OFFICIAL ACCOMPANIST is available. No fee will apply.
Entrants must use STARDOM online system to indicate they need the accompanist
and give the title of the song (if known) or indicate if own recorded backing
track will be used.
27. MUSIC/SOUND: A recorded
music backing track may be used for vocal sections and choirs. CDs are the
preferred method. CD’s are to be handed in at the time of Registration at the
Registration Desk. CD’s must be named and have only one item per disc . Please
ensure that CD’s are clean and in good condition. The Committee will provide a
CD player and staff to operate said equipment. If using an iPod/pad each
backing track must be on a separate playlist and have no lock code (flight mode
must be turned on )
28. The use of microphones is not permitted.
29.A city band is a performing ensemble consisting of
members of the woodwind, brass, and percussion families of instruments, along
with the double bass or bass guitar.
RECORDING OF PERFORMANCES & MEDIA USE:
30. The use of any digital devices including mobile phones,
cameras or video cameras by members of the audience during competition is
prohibited. Offenders may be removed from the auditorium. The Committee
reserves the right to record, photograph, broadcast and /or telecast any part
of the competition.
31. The Committee reserves the right to have present, on
occasions, Media Photographers, or Official Photographers and to photograph
items for the purpose of publicity and use such for promotional purposes at any
time. Winners’ names may be made public to the local media.
32. Authorised Photographers may be present filming and
photographing the performances for sale to the parents or competitors. Entry to
the Eisteddfod is subject to the approval of this happening.
SAFETY AND STAGE RULES
33. STAGE EFFECTS: No lighted candles, sparklers or any
lighted flame is permitted, nor any flammable props such as hay bales.
34 LIGHTING: The standard lighting rig at the Horsham Town
Hall (HTH) is used for all sections
35 CURTAINS:. No front of stage curtain to be used.
36 SOUND: A CD player and operator will be provided
(further notes pertaining to this are above in the general advice (item #27)).
37 Access to backstage dressing rooms: Adults in this area
must have a working with children card. Schools must provide any parents who
need access to these dressing rooms with a name tag clearly stating parent’s
name and school otherwise access will not be permitted. Parents are not allowed
to remain backstage or side stage. These areas are subject to Horsham Town Hall
capacity rules and a sign in/out sheet will be provided.
RIGHTS OF THE COMMITTEE
38. The Committee reserves the right to cancel or otherwise
amend sections if insufficient entries are received.
39. The decision of the Committee in all questions and
disputes arising out of or not provided for by these conditions shall be final.
All entries are received subject to this proviso and shall not be subject to
any appeal at Law.
40. Excluding the Competition Schedule and Running Sheet,
the copying by any means of any Wimmera Music Eisteddfod publication is not
permitted without the written permission of the Committee.
41. Lost property will be
retained by the committee for a period of 6 months after which it shall be
disposed of or donated to charity.
CHILD PROTECTION:
42. The Wimmera Music Eisteddfod
has a child protection policy in place. It can be viewed on our website
(www.wimmeraeisteddfod.com). It follows guidelines as laid down by the
Victorian State Government. Volunteers will be required to have a relevant
working with children's check before entering certain areas of the Horsham Town
Hall.