THE BRISBANE EISTEDDFOD
DANCE GROUPS 2017
EVENT MANAGEMENT TEAM (EMT)
Heather Shaw, Lyn Pond, Troy Armstrong, Kim Hill
firstname.lastname@example.org email is the preferred method of contact
Heather Shaw M: 0410 632 736 (teachers only - after 12 noon please)
Friday 19th May – Sunday 21st May 2017
Thursday 25th May – Sunday 28th May 2017
AGE IS AS AT 1st JANUARY 2017
Competitors are required to carry proof of age so that any issue of this nature can be settled without delay.
Secondary Students are required to carry their school photo ID.
All entries and payments are to be submitted online via ‘Stardom’ – http://www.stardom.com.au
ENTRIES OPEN – Thursday 26th January 2017
ENTRIES CLOSE – Sunday 19th March 2017 @ 24.00
LATE ENTRIES will be accepted up until Sunday 26th March 2017 with a late fee of $25 payable.
COSTS: all listed costs are inclusive of GST (excepting the $15 admin fee per invoice which is added automatically when entries are submitted)
ENTRIES: Entry Fee per Item $27.50
NB: no refunds will be made unless an error has been made by Brisbane Eisteddfod administration.
PROGRAM: One copy will automatically be added to your entry and further copies can be purchased at the time of entry in the ‘extras’ page of the entry process. A timetable for all sections will be available once the program is drafted.
EACH DANCER is required to purchase an individual competitors badge/pass to participate in this Eisteddfod. The pass must be worn at all times excluding on stage performances.
DANCE STUDIO BADGE - $16.50 each
PRIMARY SCHOOL PASS - $8.80
SECONDARY SCHOOL PASS - $9.90 each
The Number of Badges/Passes needed by each studio/school MUST be ordered at the time of entry.
A further administration fee will be payable if these numbers are not submitted.
Each Studio/School is eligible to receive a maximum of 4 Complimentary Teacher Passes for ‘full time professional teachers’ (not student teachers). Passes will be allocated at the discretion of the management team based on entry & competitor numbers. Teacher names will need to be submitted via email.
Extra teacher passes are available for purchase - $11.00 each
Edmund Rice Performing Arts Centre
St. Laurence’s College 82 Stephens Road South Brisbane 4101
State of the Art Auditorium / Professional Sound System / Audio Visual Screens
On Street & Multi Storey Under Cover Parking (discounted) / Easy Access to Public Transport
On Site Catering / Numerous Accommodation Options in close Proximity
NB. No EFTPOS Facilities are available but a mobile ATM will be provided.
STAGE: 15M X 8.5M WITH VINYL DANCE FLOORING SUITABLE FOR ALL DANCE GENRES.
NB: The Cyclorama at the rear of the stage & wings is 24M long – for safety reasons once an item has commenced further choreography should only involve entrances and exits from the same side unless a behind stage crossover is essential – such crossovers should only be considered for Seniors.
SECONDARY SCHOOLS 2017 DAYS
- Senior Secondary School day will be Friday 19th May 2017
- Junior Secondary School & Primary School day will be Thursday 25th May 2017.
Full Page A5 (left or right) full colour advertisements are available. Please see advertising rates document for full details.
COMMUNICATION AND NEWS
Facebook is used to post updates and news so please join the Brisbane Eisteddfod Group and ‘like’ the ‘Brisbane Eisteddfod Inc. Dance Groups’ Page.
All results are posted on Facebook as soon as possible after the adjudications. Instagram and Twitter are also used during the Event.
Emails with updates and news prior to the event will be sent to the email addresses registered at the time of entry.
DANCE GROUPS AWARDS AND PRIZES 2017
THE PAT CONROY DANCE GROUPS SPIRIT AWARD (TROPHY)
‘The Pat Conroy Brisbane Dance Groups Spirit Award’ will be awarded a dance studio that demonstrates excellent ‘eisteddfod spirit’ throughout this years event.
ADJUDICATORS’ CHOICE AWARDS (TROPHY plus $100 cash)
Awarded To Items Selected By Each Adjudicator.
Presentations of these awards will be indicated in the program.
AGE GROUPS PRIZE MONEY
6, 8 &10 years & under 1st $50 2nd $40 3rd $30 4th $20 V/H/C $10 H/C $5
12 & 15 years & under 1st $60 2nd $50 3rd $40 4th $30 V/H/C $20 H/C $10
13 years & over / OPEN 1st $70 2nd $60 3rd $50 4th $40 V/H/C $30 H/C $20
SECONDARY & PRIMARY SCHOOLS PRIZE MONEY and TROPHY
ALL GRADES 1st $50 2nd $40 3rd $30 4th $20 V/H/C $10 H/C $5
In the event of large numbers of groups being entered in any one section the The Brisbane Eisteddfod Committee
reserves the right to amend prize money and places accordingly.
The Brisbane Eisteddfod Committee
reserves the right to amend these awards after the release of the Schedule.
SPECIAL NOTES FOR DANCE GROUPS 2017
Lists of Age Groups with names and dates of birth will be requested after entries close.
Please read all rules as there have been a number of adjustments.
CD’s are only to be used as a last resort – most music issues during performances relate directly back to the CD so please use an alternate music source and always have a back up that is easily accessible.
Groups entered in RESTRICTED Sections may approach the EMT for approval for a maximum of 2 dancers (enrolled in a course advertised as full time) to participate in their group.
All 6 & under and 8 & under groups will compete in the same sessions regardless of the numbers of competitors in the groups. No ‘LIMITED’ sections are scheduled for these age groups.
Groups in any one age group may enter either ‘STANDARD’ sections or ‘LIMITED’ sections not both. The Studio/School should choose age group then either ‘STANDARD’ or ‘LIMITED’ sections.
Dance Disciplines that are not offered in both ‘STANDARD’ and ‘LIMITED’ options are able to be entered by any group.
Please be aware that ‘STANDARD’ and ‘LIMITED’ sections for a particular age group may be programmed in different sessions and on different days.
In ‘LIMITED’ Sections a maximum of 12 competitors per group are allowed (this maximum number for competitors is the entire group not 12 competitors on stage at any one time).
Groups entered in ‘Song And Any Dance’ sections may perform twice only and any dance discipline including Tap.
After considering feedback from past Adjudicators new time limits have been introduced for Primary Schools, Secondary Schools and Limited Sections. These sections now have a ‘maximum 4 minutes’ time limit.
The Secondary and Primary school days are ‘all day’ events. The Program is drawn in a manner that it is in the best interest of all competitors and the event in general. Teachers are asked to plan their schools attendance based on being present for the entire session in which an item is listed. Please also allow a little extra time for unexpected delays.
Once the program is completed changes will be only be considered at the discretion of the EMT and such requests will incur an extra administration fee of $25.
RULES – GENERAL
- Studios/schools enter and participate in this Eisteddfod according to all rules and guidelines listed.
- The Event Management Team (EMT) reserves the right to allow variances of all rules and guidelines at their discretion. The EMT reserves the right to decide on any matter not covered by all listed rules and guidelines. Decisions of this nature will be deemed final without further question.
- Volunteers and Adjudicator/s are not permitted to advise, interpret or vary any rules or guidelines. The EMT will not accept responsibility for any outcome arising from such unauthorized actions.
- The EMT will not be responsible for any breach of Copyright, Royalty or Privacy laws.
- The St. Laurence’s College campus, ERPAC and surrounds are SMOKE FREE!
- All school buildings and grounds other than the Auditorium and surrounds are out of bounds. Gair Oval is accessible for rehearsals as marked.
- A high standard of decorum, behaviour and professionalism is expected at all times. Unseemly, aggressive, abusive or unsportsmanlike behaviour is contrary to the spirit of the Eisteddfod and will not be tolerated in any form. The EMT will deal with any issues of this nature, as it deems appropriate.
- In the interest of fairness no competitor will be allowed to perform if they have had professional contact with any adjudicator/s in the six months prior to the start date of the Eisteddfod.
- Personal communication with or other representation to the adjudicator/s by competitors, teachers, parents, friends or associated parties is strictly prohibited and may result in disqualification at the Committee's discretion.
- The Adjudicator/s may exercise discretion and withhold one or more prizes in any section.
- The Adjudicator/s reserve the right to terminate a performance at any time within the rules and guidelines of the Eisteddfod. The Adjudicator/s' decisions are final.
- The EMT reserves the right to appoint substitute adjudicator/s if circumstances require.
- Awards and prize money will be allocated as per the Schedule.
- The EMT reserves the right to alter or amend the program in any way. Sections may be combined or cancelled as deemed necessary.
- Private videography or photography with any device is prohibited at all times in the Auditorium. The EMT has engaged professionals that have sole rights and comply with the Information Privacy Act.
- Videography and photography in dressing rooms must comply with the guidelines of the Information Privacy Act.
- Practice or rehearsal is not permitted on stage at any time during the course of the Eisteddfod.
- No person will be permitted to enter or leave the Auditorium during a performance.
- All mobile phones must be turned off within the Auditorium.
- A protest of any nature must be made in writing and lodged with the EMT within one hour of the conclusion of the section in which the disputed matter arises. Protests will only be accepted from teachers and attract a $25 fee. The fee is refundable if the protest is upheld. Any protest will be referred to a Protest EMT for settlement and the resulting decision will be final and accepted without further question.
- The EMT will not be liable for personal items lost or stolen during the course of the Eisteddfod. Lost property will be held for a period of one month after the final day of the Eisteddfod.
RULES – SPECIFIC TO DANCE GROUPS
- In shared dressing rooms all competitors and associated parties are expected to demonstrate respect for the space, costumes and belongings of others at all times. Supervision is required at all times.
- All electrical equipment used must be tagged and tested by a certified electrician.
- Hot Drinks are not permitted in dressing rooms.
- Adhering items to walls, windows, doors, mirrors or any surface in the Auditorium or surrounds is not permitted.
- Bathrooms in dressing rooms must not be used for changing.
- No rehearsal will be permitted in dressing rooms. Rehearsal is permitted in Auditorium surrounds and on Gair Oval as marked.
- Music/vocal volumes for rehearsals must be kept to a minimum at all times in all areas.
- Each studio/school will be responsible for keeping their dressing space clean and tidy. Any studio/school that leaves their dressing space in and unclean/untidy state will be charged a $200 cleaning fee.
- Any studio/school found to have caused damage to their dressing space will be charged relevant repair costs. If preexisting damage is noted when you arrive in your dressing area the convener must be advised immediately
- All entries and associated fees must be received by the official closing date as stated on the schedule. Late entries will be considered at the discretion of the EMT.
- Entry fees are non refundable unless the entered section is cancelled.
- Groups must consist of at least four competitors.
- 'Age' of a competitor will be taken as of January 1st 2017. The Committee reserves the right to request proof of age at any time or in the case of a protest. Dancers may compete in an older age groups at the discretion of the teacher with the exception of 13 years & over. Dancers must have proof of age available to enable any protest to be settled without delay.
- The Eisteddfod is open to ‘Amateur’ competitors. The definition of 'Amateur' for the purpose of competing in dance groups in this Eisteddfod will be ‘any person not working full time as a teacher and/or performer’. Student teachers presently studying and/or teaching under the guidance of professional teachers are classified as 'Amateur'. Confirmation in writing of teaching status may be requested from student teachers in the case of a protest.
- Groups in any one age group may enter either ‘STANDARD’ sections or ‘LIMITED’ sections not both.
Studio/School should choose age group then either ‘STANDARD’ or ‘LIMITED’ sections.
- In ‘LIMITED’ Sections a maximum of 12 competitors per group are allowed (this maximum of 12 competitors is for the entire group not 12 competitors on stage at any one time).
- Dance Disciplines that are not offered in both ‘STANDARD’ and ‘LIMITED’ options are able to be entered by any group.
- 'Open' items permit competitors of any age to participate as part of the group.
- Music, lyrics, costumes and dance content must be age and event appropriate.
- Groups will perform items/dance disciplines as per descriptions listed for each section in the Schedule.
- Groups entered in ‘Song And Any Dance’ sections may perform twice only and any dance discipline, including Tap, is acceptable.
- Any one item may be performed once only during the duration of the Eisteddfod.
- Competitors may appear twice only in any section irrespective of how many studios/schools they attend.
- Secondary School competitors may appear only once in each section with the exception of the Hip Hop Sections.
- The definition of 'Full Time Dance Students' for the purpose of competing in dance groups in this Eisteddfod will be any dancer who is enrolled in a dance course offering full time education in any dance discipline regardless of actual hours involved.
- A teacher/representative must register participation the use of any props, microphones for open musical theatre and music device (USB, iPod, iPad, MP3, Laptop Computer) a maximum of 15 minutes prior to the commencement of the entire session in which an item is to be performed. Competitors must also advise if a teacher/representative or sound operator is to play music at time of registration. Studios/schools may choose for one teacher/representative to enter the sound box to supervise or play the music.
- Failure to register may result in the group having to perform last for 'comment only' with no 'placing' applicable.
- A professional sound system will be provided in the auditorium and a sound operator will be provided for use by all studios/schools. Music may be played by a teacher/representative via USB, iPod, iPad, MP3, Laptop Computer to be played by the sound technician. CD’S are not preferred. The sound operator will supervise all access to the sound system. All competitors MUST have a back up music source. (N.B. NO mini disc player will be available). Only one track relevant to the item must be clearly marked with studio name, section number and item number. Collection of music at the end of the session is the responsibility of the teacher/representative.
- Groups will appear as per program order except in circumstances deemed appropriate by the EMT.
- No group will be penalized for technical difficulties beyond their control.
- Groups are expected to be prepared for their performance at the time of their ‘backstage call'.
- Groups will receive one 'backstage call only. Consideration will be given in quick-change situations.
- Any issue that may result in a group not being prepared on time must be bought to the attention of the EMT as a matter of urgency to enable suitable arrangements to be made. Any attempt to misrepresent such issues will result in disqualification of the group concerned at the discretion of the EMT.
- Specified time limits will be strictly enforced. Groups exceeding time limits may incur a deduction of points.
- The use of the curtain or lighting other than that provided in the venue is not permitted.
- No teacher or representative will be permitted to coach or direct a group from the wings or auditorium during a performance.
- No teacher or representative will be permitted in the wings when their group is NOT performing.
- All competitors in a group must participate to some degree in each discipline of the item. ie. Song and Any Dance.
- The use of microphones is not permitted. Stage and choir microphones are provided in the auditorium.
- Vocal backing is not permitted in the vocal portion of and 'Song and Any Dance' items.
- Backing tracks for any 'Tap' items must not contain 'tapping' sounds.
- All competitors in 'Tap' items must have taps attached to their shoes. All tap shoes must be checked prior to each performance.
- All competitors and associated parties must follow the direction of Event Crew at all times.
- Groups are to ‘marshal’ in the corridor behind the stage and must wait for Event Crew before moving into the wings.
- Noise in the backstage area and wings must be kept to a minimum at all times.
- No rehearsal will be permitted in backstage corridors.
- No changing will be permitted in backstage corridors or bathrooms.
- A quick-change area will be allocated backstage.
- Only 2 teachers or representatives (one on each side of the stage) will be allowed backstage with groups in a supervisory capacity.
- Once a session has commenced the back stage manager & announcer may only be approached in an emergency.
- Teachers, volunteers and competitors and all associated parties are expected to demonstrate a high standard of respect, decorum and professionalism at all times. Unseemly, aggressive, abusive or unsportsmanlike behaviour is contrary to the spirit of the Eisteddfod and will not be tolerated in any form. Any issue of this nature will be addressed by the EMT, as it deems appropriate.
- To ensure everyone's safety 'Bump In' and Bump Out' of large props will only be possible at times prearranged with the EMT.
- Props must be of a suitable size and nature to allow for quick placement and removal with minimal disruption to backstage activities.
- Large props should be mounted on castors and all props must be weighted appropriately for onstage safety.
- No person will be permitted to remain on stage for the sole purpose of securing a prop during a performance.
- Trampolines or springboards are not permitted.
- Any prop, which causes damage to the stage floor surface or surrounding areas, will incur repair costs for the studio/school involved.
- Props must be removed from wings/backstage corridor immediately following the completion of a performance.
- Props must be removed from the auditorium precinct at the end of each day unless prior arrangements have been made with the convenor for onsite storage in the event that the prop is required for a performance on another day.
- Studio/School personnel required for positioning of props must liase with Event Crew for timing of backstage access and must vacate the backstage area as soon as possible after the completion of the item.
PHOTOGRAPHY AND VIDEO
Taking Videos and Photos within the auditorium is STRICTLY PROHIBITED with any device.
The Eisteddfod Committee has engaged professionals to provide these services
LIMELIGHT MULTIMEDIA – 0409 615 463www.limelightmultimedia.com.au
Matthew Smith and his team will be available throughout the Dance Group Event for all video requirements. Only pre-ordered items are recorded so DVD bookings must be placed prior to the commencement of the Section in which the item is programmed. Bookings are made in the auditorium foyer
MOVE PHOTOGRAPHY – 0413 304 289 www.movephotography.com.au
Ryan Kettle and his team will be taking onstage photographs of all items throughout the Eisteddfod. Photos will be available to be viewed and purchased in the auditorium foyer.
Please Email Any Questions And We Will Respond As Soon As Possible
Please Remember That All Our Event Management Team Members Are Volunteers
and work on the eisteddfod around their own family and work commitments.