Australian Calisthenics Competition

Conditions of Entry

The Royal South Street Society (hereafter RSSS) will adopt the following:

1. The current Australian Calisthenic Federation (ACF) National Rules and Regulations. A copy of these rules can be found at: http://www.calisthenics.asn.au/rules-and-guidelines.  A hard copy will be available for reference at the RSSS office and Stage Manager’s desk.

2. The current Calisthenics Victoria (CV) Team Competition Entry Booklet (with the exception of inapplicable sections).  A copy of these rules can be found at: http://www.calisthenics.asn.au/rules-and-guidelines.  A hard copy will be available for reference at the RSSS office and Stage Manager’s desk.   

3. The above are subject to RSSS’s Special Conditions and addendum or amendment as below:

1. Entry Date

Entries must be submitted by 5pm on Friday 29^th April via the online entry system Stardom at www.my.stardom.com.au .

2. Late Entries will not be accepted.

3. Special Considerations

If there is a significant reason you cannot compete on a particular date, please email admin@royalsouthstreet.com.au before close of entries.  RSSS will seek to accommodate requests.

4. Entry Fee

Entries will only be accepted with full payment of entry fees.

5. The RSSS Board of Directors reserves the right to refuse any entry.

6. Final Decision

The decision of the Board of Directors shall be final in all questions and unresolved disputes arising out of or not provided for by these conditions.

7. The decision of the adjudicator(s) will be final.

8. Composite teams are not permitted (see ACF definition 1.1a).

9. Grading

Entries will be accepted from teams graded by CV as follows:

• Tinies Premier to Division 5* (see note)
• Sub-Juniors Premier to Division 4 ** (see note)
• Juniors Premier to Division 7
• Intermediates Premier to Division 7
• Seniors Premier to Division 7
• Masters Premier to Division 5

* Tinies:  teams should be entered according to their grading by CV (regardless of Victorian NW/SE split).  Tinies competitions will most likely be combined division competitions (Premier/Div 1/2, and Div 3/4/5).  RSSS reserves the right to amend divisional grouping dependent upon the number of entries, and any decision to change will be communicated to teams involved.  

** Sub-Juniors:  teams should be entered according to their grading by CV, (regardless of the Victorian NW/SE split).  RSSS reserves the right to amend divisional grouping dependent upon the number of entries; final grouping will be communicated to teams involved.   

Teams graded beyond the above divisions may be invited at a later date depending on entries received.

Interstate teams are welcome to enter, if you require grading please email calisthenics@royalsouthstreet.com.au as early as possible with the section you wish to enter. Once a grading is returned, entry can be completed via Stardom.  Entries must be received by 5pm Friday 29^th April.

10. Communication

The preferred form of communication for general enquiries is via email to admin@royalsouthstreet.com.au.  It is the responsibility of the entrant to access emails sent by RSSS representatives.    

11. Non-Appearance / Refunds

If your team is unable to perform, as a courtesy to RSSS and your fellow entrants, please email admin@royalsouthstreet.com.au a minimum of 24 hours prior.  RSSS will refund (less admin fee) any team who withdraws due to border closures.   

12. Risk

RSSS is insured for public liability which does not comprehensively cover injury to performers, individuals, or schools/clubs.  Entrants must ensure that they are adequately covered whilst performing in these competitions or enter at their own risk.

13. Video Recording of your Team’s Performance

This year the RSSS has appointed StageLit Studios as official videographers to record performances during the competition.  

Performance videos should be ordered by coaches prior to the competition by creating an account at  www.stagelitmedia.com.  Videos will be provided via Dropbox.  On stage and team photographs backstage are unfortunately not available this year.  

The RSSS reserves the right to photograph, videotape, broadcast, telecast or livestream any entrant, item or event in the Eisteddfod without notification.  RSSS can retain photographs and videos for

marketing, publicity, and archival purposes, and by submitting your entry you automatically grant permission for this.  Use of photographs and/or videos shall not constitute an endorsement of any participants, and no remuneration or compensation whatsoever shall be attributable to any participants so featured.

14. Medication

It is the responsibility of individual competitors who require medication to ensure that they always carry it with them and have it side stage in the event they should require it. It is the individual competitor’s responsibility to have a nominated adult present to administer the medication in case of an emergency.

15. Pregnancy

If a participant competes whilst pregnant, she should obtain clearance from her medical practitioner monthly. There is no set rule regarding when she should cease participating in the sport.

16. Backstage
a) Practising: no teams or individuals are to practise on stage or side stage during the competitions except during the official warm-up before Free Exercises.  This includes, but is not limited to doing walkovers, jetes or similar ‘tricks’, in the passageways of the theatre.

2. Dressing rooms:

1. Decoration of rooms and passageways is not permitted, though banners may be hung.   

1. Competitors must change in their designated dressing room. No public area (including toilets) is to be used for changing or any preparation of wardrobe (including application of hairspray, fake tan or glitter)

3. Body tan: competitor’s feet and legs must be covered before entering the auditorium. Please keep feet off seats and backs of seats.
4. Footwear – is required to be always worn in all areas outside of the stage area.  Non-performers side stage must have closed toe shoes.
5. Babies, toddlers and children are not to be in the stage area at any time unless performing in the item.  No prams or pushers are to be left in corridors at any time.  No non-performing children aged 12 and under are to be left unsupervised in the theatre at any time.
6. All corridors, stairwells, entrances or building access areas are to be always kept clear.  Any items left in these areas will be moved.  
7. All stage access, egress, fire escapes and exits, firefighting equipment areas, and access to prompt corner must be kept clear at all times.
8. All costumes and handheld props must enter and leave the theatre via the front entrance to the theatre.  
9. All valuables are the responsibility of the owner and are left in dressing rooms at their own risk.
10. Back stage and coach passes (amendment to CV 2.2)

Backstage numbers are limited and therefore dressing room and backstage passes will be allocated to each club using the following ratios:

Dressing Room Passes:

• Tinies and Sub-Juniors - 1 Pass per 4 participants
• Juniors and Intermediates - 1 Pass per 6 participants
• Seniors   - 1 pass per 8 participants
• Masters – None allocated

Coach Passes: Three coach passes (for registered Level 1 and 2 coaches and registered assistants). Extra passes may be available where there are more than two teams, though this is at the discretion of the committee.

Backstage Passes: for prop crews/assistants – these will be allocated on an as-needs basis upon request but will be restricted (eg. maximum of five per club).  Note: Backstage passes do not allow access to the auditorium.

NOTE:  Allocation of all passes is subject to change dependent on any government directives regarding COVID restrictions at the time of competition.  

17. Stage dressing and props (read in conjunction with ACF: 1.1)

Founders Theatre has strict limitations on space for storage of props and the added complexity of moving them from street level to stage level via internal stairs; RSSS requests that clubs keep this in mind when planning their use of props and stage dressing.

Definitions:

1. Stage dressing: props or scenery, modules, drums, ramps and platforms placed on the stage or behind the back-curtain line prior to the start of the item.
2. Large props: as above, brought onto or placed on the stage or behind the back-curtain line during the item.
3. Handheld props: small handheld items such as flags, swords, guns, stars, flowers, umbrellas, or items of a similar size/nature, including hand-held lengths of material stretched across the stage.

Use of stage dressing and props at RSSS

1. Standard rules

• Core items: Stage dressing and large props are NOT permitted.  Handheld props are allowed and may be placed on the stage area or behind the back curtain during the item if required.

• Fancy items: Stage dressing, large props and handheld props all permitted.

(ii) Minimal rules: Stage dressing, large props and handheld props all permitted.  Stage dressing must be set and competitors ready to commence on stage within four (4) minutes of the previous item clearing the stage completely, after which time the item will be announced and will commence.  Stage dressing and props must be removed in a timely manner at the completion of the item.  Delays will not be accepted.

(iii) Standard Steps:  Due to the shortage of backstage storage space, teams are not permitted to bring their own tiered steps, tiered ramps, tiered platforms or anything of a similar nature as there is limited space to accommodate them.  Should a team wish to arrange sharing these with other teams in their division, consideration will be given to allow the use of a set of tiered steps or similar for that division. Please contact RSSS to discuss this option.

(iv) Dimensions: stage dressing, or large props must not exceed 3 metres in height.  Pre-assembled stage dressing or large props must not exceed a footprint of 1.8m² whilst backstage and no part of the large prop or stage dressing may protrude beyond that footprint.  This rule will be strictly enforced.  If a large prop or stage dressing is outside these dimensions the club will be requested to dismantle it.  Large props or stage dressing that are assembled on stage (within time limits immediately prior to the performance of the item) are allowed to exceed these dimensions on stage.

Please note: RSSS and Founders Theatre are unable to guarantee space for every team equivalent to the footprint described above.  RSSS and the venue reserve the right to limit the number or large props or stage dressing backstage at any time.

• No items made of glass or ceramic are permitted on stage at any time
• All stage dressing or large props must be made to stand safely. If stage dressing or large props are fitted with wheels, they must be able to be locked.
• Legs of flats must be hinged.
• Staples must not be used on the stage area when assembling stage dressing or props.
• If stage dressing or large props are unstable, the stage manager has the right to request that they not be used for safety reasons.
• Persons other than registered team members are not permitted to hold stage dressing or props on stage.  It is the responsibility of the stage manager to report such an occurrence to the adjudicator(s).
• If using guns of any kind as props, they must NOT be or look authentic.  If a reasonable person thinks it looks like a gun, it is a gun.  
• Swords, knives etc. used as props, must be blunt and preferably made of wood or plastic.
• Aerosol cans must not be used on stage.
• Octopus straps or similar items are not to be used on stage dressing or props.
• No talcum powder, resin or anything of a similar nature is to be used.
• No flown scenery may be used.
• No helium balloons allowed.

18. Stage Area:

A diagram of the proposed stage dimensions will be available at www.royalsouthstreet.com.au/competition/calisthenics closer to the competition date. The stage area in front of the white line is not lit.  Please do not proceed past this white line.

19. Sound, Lighting and Visual Effects:

1. Technical faults – see definition in ACF definitions 1.1(l).  Should a technical fault occur the coach and stage manager in consultation should call for the item to be stopped. Once the fault is rectified, the team may repeat their performance as soon as possible, ie. it will not always be scheduled for the end of that section and could be immediately.
2. Lighting:  All lighting cue sheets must be uploaded to Stardom at least 7 days prior to your competition. Printed copies should be brought by coach as a backup. Light plotting sessions are not available this year for any section.   

A full description of lighting available can be found at www.royalsouthstreet.com.au/competition/calisthenics  including rules regarding its use.

3. Data projector: is hired from RSSS and is available for use in all fancy item sections (and core items in Minimal Rules). Like lighting, DLP files should be uploaded via Stardom at least 7 days prior to your competition.  Presentations must be formatted to play as a Microsoft PowerPoint presentation or as a DVD.  Coaches should bring a USB copy as a backup.   
4. Music: Again, music should be uploaded to Stardom at least 7 days prior to your competition, with a backup USB available (one track per USB).  
5. Smoke machine: available in 2022, see ACF 1.1(g)
6. Electrical items: all leads, appliances, lights and stage property lighting for use on 240 volts within the theatre, must have a current safety compliance tag.  This includes any electrical item used in the dressing rooms (eg. hair straighteners, curlers.) Batteries must be sealed. No single insulated cable is permitted to be connected to any theatre power source.  This applies to all voltages including extra low voltage (under 32 volts).

    20. Safety:

The venue technician and stage manager may prevent a planned performance if in their opinion technical safety is inadequate. Risk assessment forms (JSEA) are required for any performances using props that have any risk associated with their use including, for example, balls, ladders, wheeled items, etc.  Provision for completing a risk assessment will be included with competition registration via Stardom.

All patrons must observe directions or commands given by venue staff, RSSS staff and volunteers.

21. Amendments:

The Royal South Street Society reserves the right to amend the Conditions of Entry at any time. Should such amendments be made after entry, notification will be sent to the email address provided by the entrant on Stardom.

22. Perpetual Trophies

In any section where a perpetual trophy is awarded, the winning coach will be given the option to leave the trophy in the custody of RSSS or take it with them for a period of 6 months.  It is an expectation that all perpetual trophies be returned to RSSS by
30^th April in a clean, polished, and presentable condition.  All holders of trophies will be responsible for their safe custody, engraving and return at their own expense.   

Time Limits: