GENERAL CONDITIONS OF COMPETITIONS
Entry Form is available online
1. THE COMPETITIONS, except in sections otherwise indicated, are open to Amateurs only. 'Amateur' to mean one whose regular income is not derived from the exercise of his/her talents in the particular class for which he/she may enter. Teachers may enter specifically marked sections. Entrants in scholarship sections must be students studying music, speech or dance.
2. ENTRIES. All entries must be made online and lodged on or before 30th June 2022. Duets/Trios will not be accepted without names and dates of birth of each participant/performer. If necessary we reserve the right to close dance entries early due to time constraints and entry numbers.
3. DISTRICT to mean principal residence in Gippsland. (East of Pakenham and Koo-Wee-Rup)
4. ENTRY FEES. All entry fees to be paid for at the time of online entry at www.stardom.com.au. No entry fee will be refunded.
5. AGE LIMIT. In all sections subject to an age limit other than dance, the age at the date 30th June 2022, shall be deemed to be the age of the performer, and proof of age may be requested.
All Dance sections will use 1st January 2022 as the age of the performer to keep in-line with other local events.
6. OWN CHOICE ITEMS. It is a condition of entry that Music or Script be provided for the Adjudicator and Official Accompanist. All bars of music are to be numbered. Originals must be provided for the Official Accompanist and used by performer on stage. N.B. Performers in open vocal & instrumental sections and scholarships should forward a copy of the work to be performed by them, to the particular accompanist (refer to page 3) prior to the 31st July 2022. Unauthorised photocopies submitted for Adjudicators will be destroyed immediately after Adjudication. The Committee holds an APRA and PPIC licence only, and holds individual performers responsible for all copyright issues.
7. NO PERFORMER may perform the same item twice during the competitions.
Competitors in Duets/Trios/Quartets & Quintets may only appear once in the particular section.
8. NOVICE PERFORMERS shall be those who have not won a First or Second Prize in any Eisteddfod in that named section, during the last 3 years as at the closing date of entries, 30th June 2022. Full responsibility rests with the performer for correct entry.
9. AFTER PROGRAMME HAS BEEN PRINTED, performers will not be permitted to change the balloted places or nominated partners without permission of the Committee and no substitutions will be allowed.
10. TIME LIMITS as specified will be adhered to strictly. Performers exceeding time limits will incur a deduction of points. Exceeding time limits by more than 30 seconds will result in performance for crit only.
11. TIES. In the event of a tie for first prize in any section, the first and second prizes will be divided between performers thus tying, and the performer with the next highest points will be awarded third prize. This rule also applies for second and third prizes.
12. PRIZES. Will be presented at the conclusion of each section at an official table, excepting special Trophies and Awards.
13. PERPETUAL TROPHIES. May be retained by the Eisteddfod Committee and engraved with the winner’s name. If winner accepts trophy it is his/her responsibility to have name and year engraved and the trophy returned to the committee by 30th June of the following year in a clean condition in readiness for presentation to the winner of that particular trophy at the next Eisteddfod. Any change of address or contact details should be notified to the committee.
14. SCHOLARSHIPS. These will take the form of payment of accounts for expenses incurred to further their studies, to the value of that Scholarship. Entrants in Scholarship sections must be students studying music, speech or dance. Students entering scholarships and championships are responsible for checking the specific qualification requirements. Scholarships need to be claimed within 12 months or else they will be forfeited. Previous winner may not re-enter for 12 months.
15. THE EISTEDDFOD COMMITTEE has the right to refuse any entry and may cancel or combine any section for which less than five entries are received.
16. THE ADJUDICATOR holds the right to withhold any prizes where insufficient merit has been displayed. Communication with adjudicators either by performers, teachers or other interested parties during the competitions, is strictly prohibited. No prompting or assistance of any kind may be given, except by the Adjudicator.
17. OFFICIAL ACCOMPANIST will be provided free of charge for Brass, Vocal and Instrumental Solo Sections. (Entrants in the Instrumental Concerto must arrange privately with the official accompanist, if required, which may incur a fee). Please Note: Condition 6. Please contact accompanist early to arrange rehearsal time and send a copy of the music by 31st July 2022. A day for rehearsals locally may be available one day on a weekend prior to the Eisteddfod. If interested please contact accompanist directly.
18. PROTESTS are to be made in writing and presented to the Convenor’s table within 15 minutes of the Adjudicator’s decision and accompanied by a fee of $20, which will be forfeited if the protest is deemed unwarranted.
19. PERSONAL COMPLIMENTARY BADGES will be issued to teachers at the Box Office and must be applied for by 30th June 2022.
To give total consideration to all performers the committee recommends one teacher or supporter is sufficient in the backstage area. This applies to all sections. No prompting permitted.
20. MUSIC AND EQUIPMENT. All electrical equipment for use must be tested by licensed technician prior to eisteddfod and fitted with a valid appliance test tag. The committee will not accept responsibility for music or equipment left in the hall by performers.
Please remove all music, props and equipment at the end of Section.
21. THE COMMITTEE RESERVES THE RIGHT to appoint a substitute Adjudicator for an announced Adjudicator, to divide any section for programme purposes, to alter the competition time if necessary, and to record, broadcast and/or video the whole or any part of the Eisteddfod without fee.
22. VIDEO CAMERAS ETC: No photography or video to be taken in the dressing rooms in order to comply with Child Protection Policies. It is an infringement of copyright laws and the privacy act to use recording equipment to record a performance without permission of all performers, and possession of the appropriate licence.
Unlicensed recording by video will not be allowed. The use of flash photography at any time during performances is prohibited. Mobile phones and pagers must be turned off before entering the auditorium.
23. ANY PERFORMER who is unable to compete in an item is requested to notify the Secretary at least 24 hours before the time appointed for that particular item.
24. STUDENTS who have received individual private tuition from the Adjudicator within the last 12 months are ineligible to compete in this Eisteddfod. Students must not have had contact with the adjudicator through any form of social media.
25. THE DECISION of the committee shall be final in all questions and disputes arising out of, or not provided for, by these conditions. All entries received are subject to this provision and shall not be subject to any appeal.
26. PRIVACY OF PERSONAL INFORMATION - Performers names and districts are printed in the programme. Section results and photos may be posted in the foyer, on our database and in local newspapers, web and Facebook pages. Names and addresses are kept on a secure database for the distribution of the following year’s schedule: this database is not kept beyond 2 years. All personal details are for Latrobe Valley Eisteddfod use only. Unlicenced video recording is not allowed as it contravenes the Privacy Act. Please inform the committee in writing if you do not wish publication of your named photo in the local press when taken by a press photographer
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27. PERFORMER ETIQUETTE - Neat and appropriate dress is to be worn at all times on stage. Performers should acknowledge the audience appropriately from the stage.
28. A PROGRAM SHOULD BE ORDERED WHEN ENTERING - It contains dates, venues and session starting times and will be posted prior to the commencement of the Eisteddfod. Families with more than one entrant need only order one program. There will be limited number of programs available during the Eisteddfod.
29. In the event of accident or illness, an ambulance may be called at the expense of the parent/guardian.
30. By entering into any section, you and all people who attend the venue with you, including any of your staff or volunteers (for group-based entrants) agree to abide by all of our policies and procedures, including our Child Protection Policy, which are published on our website. COVID19 - any health regulations at the time of the event must be abided by.
MAJOR PRIZES
Vocal $1000 Lythgo Trust Operatic Aria
Choral $1000 Primary School Choir
$1000 Secondary School Choir
SCHOLARSHIPS (see condition 14)
Teychenne Memorial Scholarship:
First Place $750, Second Place $300 and Third Place $100
OTHER SCHOLARSHIPS (see condition 14)
First Place $500, Runner Up $150, 3rd $50
Vocal
Speech & Drama
Instrumental
Piano
Lythgo Trust Piano
Any Brass Band Instrument
Senior Dancing.
Junior Scholarships
First Place $250, Runner Up $100, 3rd $25
Piano: Elsa Ryan
Junior Dancing